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The 2015 Sun Circuit Vendors

Exhibitor and spectators alike look forward to shopping at Sun Circuit. There is always a large number of products and services offered. From horse to home, and jewelry to apparel, there is something for everyone.

 

Become a Vendor: Now Taking Applications

 

Dates:

Vendor set-up will begin on Wednesday January 21st (8am – 6pm) and all vendors must be in place and set up no later than 6pm Friday January 23rd.  Specific set-up times may be required by show management to facilitate entry, unloading and exit of vehicles.  Tear down may begin no earlier than 5:00pm Sunday February 1st and must be completed by noon on Monday February 2nd.

Three types of vendor spaces are available (see space pricing )

Inside Space~  10’x10’  vendor spaces inside the climate-controlled Equidome Complex (multiple contiguous spaces can be reserved for vendors requiring more than the basic 100 square feet).  Basic electrical service is provided for lights, charge card machines, etc.  Supplemental electrical can be obtained at additional cost.  Vendors are responsible for bringing all setup equipment, Westworld / Sun Circuit does not provide any setup equipment. The Vendor Area is open to the public from 9:00am to 6:00pm each day of the show, most vendors open on the off day so exhibitors can come and shop.

Outside space~ Various areas surrounding the different show arenas have been designated for vendors who prefer not to be in the inside vendor area.  Some basic electrical is provided depending on location and supplemental electrical service can be obtained at additional cost.  Water hook up is generally not available, except as pre-arranged for food vendors.  **Pricing for outside spaces will be based on the TOTAL FOOTPRINT the vendor uses, including (but not limited to) awnings, trailer tongue, trailers used for display and or storage, outside display areas, etc.

Pedestrian Permit ~ A limited number of pedestrian permits will be available to vendors who would like to market their services and who do not need a stationary vendor space.  This permit is limited to pedestrian or golf cart activities and does not permit use of a car, truck of similar vehicle within the show grounds for commercial purposes.  This permit does not include use of a stall. Insurance and all necessary licenses are still required.

 

**Please note that every attempt is made to place each vendor in an advantageous location.  If necessary, however, priority will be given to vendors who participate as sponsors and to vendors with seniority.

 

Insurance~ All vendors must provide proof of insurance prior to coming onto the grounds.  Insurance is required in the amount of $1 million per occurrence and $2 million general aggregate.  The following must be named as additional insured on the policy: Arizona Quarter Horse Association, The City of Scottsdale, The United States Bureau of Reclamation, and the American Quarter Horse Association. (See contact sheet for addresses)

 

Licensing~ All vendors will be required to obtain a temporary sales license.  Said license must be obtained by and at the expense of the vendor.  Please contact the City of Scottsdale at 480-312-7932.  The vendor is responsible for complying with any applicable local, state or federal laws, regulations, or fees.

 

 

Vendor Pricing

Inside Spaces
                                   

Space Size
(**Approx. Range )  

# of Spaces

Total Sq Ft

Price per
Square Foot

10 x 10 

100

$   7.00

10x20 to 20x20 or 10x40

2 to 4

200 to 400

$   6.75

10x50 to 20x40 or 10x80

5 to 8

500 to 800

$   6.50

Larger than 20x40

9 or more

Above 800

$   6.25

 

Outside Spaces

General Space Location

Price

All Other Areas

$    2.50 per squar foot

Horse Trailers / Trucks

Trucks -  $300 per vehicle
Trailers - $300

 

** Up to 12’ W x 30’ L
($20.00 for each additional linear ft.)


Pedestrian Permit (Limited Number)                                          $  300

A Pedestrian Permit is for those vendors who do not require a permanent space and who provide a service that  necessitates doing business in and around the barn areas.  Under no circumstances will a vendor of this type be allowed to conduct business without a pedestrian permit, proof of insurance and all necessary licenses.  Use of a vehicle other than a golf cart to conduct business is not permitted.

 

For more information contact:
Emily Frazier - Vendor Coordinator -- Email:  emilyfrazier9@gmail.com Phone: (480) 276-0258

Download the Vendor Packet with Information and Aplication

 

 

 

 

 

 

 

 

STATEMENT ON PHOTOGRAPHY, VIDEO AND BRAND RECOGNITION

The Arizona Quarter Horse Association (AzQHA) has entered into exclusive contracts regarding the sale and distribution of photographs and video, including any other reproduction of the events; The Arizona Sun Country Circuit and the Arizona Fall Championship. AzQHA reserves the right to regulate access to the horse show facilities, and to determine the use of the facilities by any vendor, photographer, or any other individuals or parties.

Commercial Photographers are limited to the Official Horse Show Photographer and Videographer, and Press Photographers credentialed by AzQHA. Press photographers (anyone taking pictures for newspapers and periodic publications) will be required to obtain a press pass and display it at all times. Press passes can only be obtained from AzQHA.

Professional and/or commercial photography (any photography taken for resale purposes or advertisement) without prior written consent of AzQHA is expressly forbidden. This policy will be strictly enforced. Violation of this policy will result in removal from the show grounds and revocation of admission for the current and/or future shows. In addition, any images related to these events; photo, video, or brand recognition is the sole property of AzQHA and will be vehemently defended under the United States Federal Copy Right Infringement Laws.

 

 

           

 

show clothes

 

 

 

 

 

About This Site

The Arizona Quarter Horse Association is proud to bring you this site to keep you informed and to provide easy access to results, photos and forms. Photos and graphics contained within the site cannot be reproduced or used for commercial purposes without the expressed permission of Sun Circuit.
Become a member of AzQHA. Download a membership form.