Dates:
Vendor set-up will begin on Wednesday January 23rd (8am – 6pm) and all vendors must be in place and set up no later than 6pm Friday January 25th.  Specific set-up times may be required by show management to facilitate entry, unloading and exit of vehicles.  Tear down may begin no earlier than 5:00 pm February 3rd and must be completed by noon on Monday February 4th.

 

Three types of vendor spaces are available (see space pricing )

           

Inside Space~  10’x10’  vendor spaces inside the climate-controlled South Hall (multiple contiguous spaces can be reserved for vendors requiring more than the basic 100 square feet).  Basic electrical service is provided for lights, charge card machines, etc.  Supplemental electrical can be obtained at additional cost.  Vendors are responsible for bringing all setup equipment, Westworld/ Sun Circuit does not provide any setup equipment. The vendor tent is open to the public from 9:00am to 6:00pm each day of the show, most tent vendors open on the off day so exhibitors can come and shop.

           

Outside space~ Various areas surrounding the different show arenas have been designated for vendors who prefer not to be in the vendor tent.  Some basic electrical is provided depending on location and supplemental electrical service can be obtained at additional cost.  Water hook up is generally not available, except as pre-arranged for food vendors.  **Pricing for outside spaces will be based on the TOTAL footprint the vendor uses, including (but not limited to) awnings, trailer tongue, trailers used for display and or storage, outside display areas, etc.

           

Pedestrian Permit ~ A limited number of pedestrian permits will be available to vendors who would like to market their services and who do not need a stationary vendor space.  This permit is limited to pedestrian or golf cart activities and does not permit use of a car, truck of similar vehicle within the show grounds for commercial purposes.  This permit does not include use of a stall. Insurance and all necessary licenses are still required.

 

Please note that every attempt is made to place each vendor in an advantageous location.  If necessary, however, priority will be given to vendors who participate as sponsors and to vendors with seniority.

 

Insurance~ All vendors must provide proof of insurance prior to coming onto the grounds.  Insurance is required in the amount of $1 million per occurrence and $2 million general aggregate.  The following must be named as additional insured on the policy: Arizona Quarter Horse Association, The City of Scottsdale, The United States Bureau of Reclamation, and the American Quarter Horse Association. (See contact sheet for addresses)

 

Licensing~ All vendors will be required to obtain a temporary sales license.  Said license must be obtained by and at the expense of the vendor.  Please contact the City of Scottsdale at 480-312-2400.  The vendor is responsible for complying with any applicable local, state or federal laws, regulations, or fees.

 

Space Pricing

Inside Spaces (South Hall)
	Space Size (Approx. Range)		Number of Spaces	Total Square Feet	Price per Square Foot
	10 x 10		1	100	$7.00
	10 x20 to 20x20 or 10x40		2 to 4	200 to 400	$6.75
	10x50 to 20x40 or 10x80		5 to 8	500 to 800	$6.50
	Larger than 20x40		9 or more	Above 800	$6.25
Outside Spaces
	General Space Location		Price per Square Foot
	Inside Tents (under cover)		$7.00
	All Other Areas		$2.50
	Horse Trailers/Trucks		Trucks/$300 per vehicle Trailers/$300 up to 12' wide X 30' long ($20.00 for each additional linear foot)
Pedestrian Permit			$300
			(A Pedestrian Permit is for those vendors who do not require a permanent space and who provide a service that it necessitates doing business in and around the barn areas.  Under no circumstances will a vendor of this type be allowed to conduct business without a Pedestrian Permit, Insurance and all necessary licenses will be needed.  Use of a vehicle, other than a golf cart, to conduct business is not permitted.

Contact Information

**Indicates mandatory added insured for Insurance Certificates

 

** Arizona Quarter Horse Association 515 E. Carefree Hwy PMB #405 Phoenix, AZ  85085 Fax 623-869-7676	** American Quarter Horse Association P.O. Box 200 Amarillo, TX  79168 Fax 806-349-6412
** City of Scottsdale Special Event License Attn:Tom Borin 7447 E. Indian School Rd Scottsdale, AZ  85251 Fax 480-312-4806 Phone 480-312-7932	**The United States Bureau of Reclamation WestWorld of Scottsdale 16601 N. Pima Rd Scottsdale, Az  85260 480-312-6807
Other Contacts: Arizona Department of Revenue Business License 275 E. Germann Rd. Gilbert, Az  85297 Phone 480-545-3500 www.aztaxes.gov Apply by Nov 1, 2010

 

Vendor Insurance Companies
(For vendors needing insurance coverage)

Dick Wardlow Insurance Brokers 233 High Street Old Town Moorpark Moorpark, CA  93021 800-298-3000	InWest Insurance  P.O. Box 1099 Santa Maria, CA  93456 805-922-7301
Insurevents. Com 9841 Airport Blvd., Ste #1000 Las Angeles, CA  90045 800-279-6540 www.insurevents.com	Madden Insurance 59 Hidden River Court Tipton,  IA 52772 800-753-9192
K & K Insurance 1712 Magnavox Way Ft. Wayne,  In 46801 800-328-2317

 

*If sending deliveries make sure to put on the out side of package your name and that you are a vendor at Sun Circuit Horse show.
Send to: 

WestWorld of Scottsdale
16601 N. Pima Rd
Scottsdale, Az  85260
480-312-6807

 

Download the Vendor Application