Shopping Galore!

Our vendors offer the latest fashions, stylish boots, horse care products, tack, home furnishings, exquisite jewelry and so much more. Check them out…..you never know what you might go home with.

ARIZONA SUN CIRCUIT 2023 VENDOR INFORMATION

Interested in Becoming a Vendor?

Contact the AzFC Vendor Coordinator Deb Bauer

Email: azqhavendors@gmail.com 

Phone: 406-880-3444

Dates: Vendor set-up will begin Thursday, March 3rd, 8am. All vendors must be in place by 6 pm on Friday, March 5th, 2022. Specific set-up times will be required by show management to facilitate entry, unloading and exit of vehicles. Tear down may begin no earlier than 6 pm, Sunday, March 13th (no major moving until after the last horse runs) and must be completed by 6 am, Monday, March14th.

Three types of vendor spaces are available (see vendor pricing sheet)

Inside Space~ 100 sq. ft. vendor spaces inside the climate-controlled Equestrian Complex (multiple contiguous spaces can be reserved for vendors requiring more than the basic 100 square feet). Basic electrical service is provided for lights, charge card machines, etc. Supplemental electrical can be obtained at additional cost. Vendors are responsible for bringing all setup equipment. Westworld/AZQHA/Sun Circuit do not provide any setup equipment. The Equestrian Complex is open from 9:00am to 6:00pm each day of the show, please plan to have your booth open during these hours.


*Outside space
~ Various areas surrounding the different show arenas have been designated for vendors who prefer not to be in the Equestrian Complex. Some basic electrical is provided depending on location and supplemental electrical service can be obtained at additional cost. Water hook up is generally not available.

**Pricing for outside spaces will be based on the TOTAL FOOTPRINT the vendor uses, including (but not limited to) awnings, trailer tongue, trailers used for display and or storage, outside display areas, etc.

Pedestrian Permit ~ A limited number of pedestrian permits will be available to vendors who would like to market their services and who do not need a stationary vendor space. This permit is limited to pedestrian or golf cart activities and does not permit use of a car, truck of similar vehicle within the show grounds for commercial purposes. This permit does not include use of a stall. Insurance and all necessary licenses are still required.

***Please note that every attempt is made to place each vendor in an advantageous location. If necessary, however, priority will be given to vendors who participate as sponsors and to vendors with seniority.

Insurance~ All vendors must provide proof of insurance prior to coming onto the grounds. Insurance is required in the amount of $1 million per occurrence and $2 million general aggregate. The following must be named as additional insured on the policy: Arizona Quarter Horse Association, The City of Scottsdale, The United States Bureau of Reclamation, and the American Quarter Horse Association. (See BELOW for addresses)

Licensing~ All vendors will be required to provide a TPT License number to the vendor coordinator prior to set up. Said license/number must be obtained by and at the expense of the vendor. For questions, please contact the Arizona Department of Revenue at 602 255 3381 or https://azdor.gov/transaction-privilege-tax/tpt-license/applying-tpt-license. The vendor is responsible for complying with all applicable local, state, or federal laws, regulations, or fees.

ADDRESSES FOR CERTIFICATES OF INSURANCE:

ALL FOUR ENTITIES MUST BE INCLUDED ON YOUR CERTIFICATE(S)

Arizona Quarter Horse Association

515 E Carefree Hwy PMB #405

Phoenix, AZ 85085

The City of Scottsdale

7447 E Indian School Road

Scottsdale, AZ 85260

The United States Bureau of Reclamation

Westworld of Scottsdale

16601 N Pima Road

Scottsdale, AZ 85260

American Quarter Horse Association

PO Box 200

Amarillo, TX 79168

Additional Contacts:

Arizona Department of Revenue

Business License

602 255 3381

https://azdor.gov/transaction-privilege-tax/tpt-license/applying-tpt-license

Cr8ive Event Rentals

Tents, tables, chairs and more: 480 840 0202

**If sending deliveries make sure to put outside the packages: Your first and Last name, that you are a vendor at the Sun Circuit Horse Show and phone number where you can be reached on site. Packages may be retrieved at the Equidome show office/volunteer office.

Please do not request show staff to deliver your packages. If you plan to receive large packages, please bring a hand truck and be prepared to pick up your packages between 8am-6pm.

Ship to:

Sun Circuit Horse Show

Vendor Name & Business Name & Phone # (on site)

WestWorld of Scottsdale

16601 N. Pima Road

Scottsdale, AZ 85260

 

STATEMENT ON PHOTOGRAPHY, VIDEO AND BRAND RECOGNITION

The Arizona Quarter Horse Association (AzQHA) has entered into exclusive contracts regarding the sale and distribution of photographs and video, including any other reproduction of the events; The Scottsdale Arizona Sun Circuit and the Arizona Fall Championship. AzQHA reserves the right to regulate access to the horse show facilities, and to determine the use of the facilities by any vendor, photographer, or any other individuals or parties.

Commercial Photographers are limited to the Official Horse Show Photographer and Videographer, and Press Photographers credentialed by AzQHA. Press photographers (anyone taking pictures for newspapers and periodic publications) will be required to obtain a press pass and display it at all times. Press passes can only be obtained from AzQHA.

Professional and/or commercial photography (any photography taken for resale purposes or advertisement) without prior written consent of AzQHA is expressly forbidden. This policy will be strictly enforced. Violation of this policy will result in removal from the show grounds and revocation of admission for the current and/or future shows. In addition, any images related to these events; photo, video, or brand recognition is the sole property of AzQHA and will be vehemently defended under the United States Federal Copy Right Infringement Laws.