Become a Vendor
Dates: Vendor set-up will begin on Thursday, February 27th, 7am- 6pm and continue through Friday, February 28th, 7am-6 pm. After 6 pm all vendors must be in place. Specific set-up times may be required by show management to facilitate entry, unloading and exit of vehicles. Tear down may begin no earlier than end of classes Sunday, March 8th and must be completed by 8:00am Monday, March 9th.
Interested in Becoming a Vendor?
Download the 2020 Sun Circuit Vendor Packet. Complete the application clearly and completely and send to the address below. Please do not send any money with your application form. If you are approved to be a Sun Circuit vendor, you will be contacted and sent a Vendor Contract.
COMPLETED APPLICATIONS SHOULD BE MAILED OR EMAILED TO:
Arizona Sun Circuit
6725 E Kelton Lane
Scottsdale, AZ 85254
Questions? Email: firstname.lastname@example.org or call 602 459 6773
Three types of vendor spaces are available (see space pricing sheet)
The Vendor Area is open to the public from 9:00am to 6:00pm each day of the show.
Inside Space~ 100 sq. ft. vendor spaces inside the climate-controlled North Hall (multiple contiguous spaces can be reserved for vendors requiring more than the basic 100 square feet). Basic electrical service is provided for lights, charge card machines, etc. Supplemental electrical can be obtained at additional cost. Vendors are responsible for bringing all setup equipment, West World/Sun Circuit do not provide any setup equipment.
Outside space~ Various areas surrounding the different show arenas have been designated for vendors who prefer not to be in the inside vendor area. Some basic electrical is provided depending on location and supplemental electrical service can be obtained at additional cost. Water hook up is generally not available.
Wendell Arena ~ Ring side placement is for sponsors only. Space assignment will be made by highest value sponsor to lowest value sponsor. ** Vendor coordinator must approve all mobile trailers. Wendell vendors will be provided ONE- 30 AMP plug, additional power needs will be the responsibility of the vendor to order by providing a supplemental electrical form to the vendor
coordinator by February 17, 2020. Estimated price for additional 30-amp plug is $120. If supplemental order form is not received prior to this date, any additional power needs will NOT be accommodated.
Pedestrian Permit ~ A limited number of pedestrian permits will be available to vendors who would like to market their services and who do not need a stationary vendor space. This permit is limited to pedestrian or golf cart activities and does not permit use of a car, truck of similar vehicle within the show grounds for commercial purposes. This permit does not include use of a stall. Insurance and all necessary licenses are still required.
Insurance~ All vendors must provide proof of insurance prior to coming onto the grounds.
Insurance is required in the of amount of $1 million per occurrence and $2 million general aggregate.
The following must be named as additional insured on the policy: Arizona Quarter Horse Association, The City of Scottsdale, The United States Bureau of Reclamation, and the American Quarter Horse Association. (See contact sheet for addresses)
Licensing~ All vendors will be required to obtain a temporary sales license. Said license must be obtained by and at the expense of the vendor. Please contact the City of Scottsdale at 480-312- 7932. The vendor is responsible for complying with any applicable local, state or federal laws, regulations, or fees.
Security~ Will be provided during the event and begins on Thursday, February 27th at 6:00pm and will continue every evening from 6:00pm – 9:00am throughout the event. Security will end Sunday, March 8th. NO SECURITY ON SUNDAY MARCH 8th. Sun Circuit is not responsible for lost or stolen goods.
**Please note that every attempt is made to place each vendor in an advantageous location. If necessary, however, priority will be given to vendors who participate as sponsors and to vendors with seniority.
Physical Address for Shipping:
If you are having items sent to you at WestWorld during the show, please use this address:
Sun Circuit: Your First and Last Name, Your Contact Number
Your Business Name
West World of Scottsdale
16601 N Pima Rd
Scottsdale, AZ 85260
It is VITAL you include your NAME and CELL NUMBER so that we can let you know your package has arrived.